Why are financial personnel so tempted by such a ‘full electronic ticket solution’?

In order to ensure accurate and compliant financial records of the enterprise, and timely completion of payments to suppliers Waiting, the finance department collects invoices, enters information, verifies invoices, verifies invoices, reconciles and settles, archives and saves them year after year, month after month. You may feel high work pressure, fatigue and exhaustion, dissatisfaction caused by cumbersome processes, and a lack of sense of achievement.

However, with the use of the “Acloudier full electronic ticket solution”, we bid farewell to the frustration of inefficient manual processing, concerns about frequent human errors, difficulty in reconciliation, high compliance risks, scattered data management, and difficulty in tracing and auditing.

 

What happened to the work content after using the “Acloudier All Electric Ticket Solution”:

 

1.Invoice collection

Before use: manually collect invoices from various departments or suppliers, classify and organize them.

After use: Invoices are automatically collected and organized by the system without manual intervention. All electronic invoices can be directly imported into the system, and paper invoices can also be scanned and uploaded. The system automatically classifies and archives them.

 

2.Information input

Before use: Manually entering invoice information into the ERP system or other financial software is time-consuming and prone to errors.

After use: The system automatically recognizes the invoice content (such as amount, date, supplier information, etc.) and inputs it into the system through OCR (Optical Character Recognition) technology, reducing manual operations and errors.

 

3.Verify the invoice

Before use: Manually compare invoice information with purchase orders and receipts, and manually adjust any inconsistencies.

After use: The system automatically matches invoices with purchase orders and receipts, compares data, and prompts for inconsistencies, automatically generates exception handling reports, and greatly improves reconciliation efficiency.

 

4.Invoice verification

Before use: manually verify the authenticity and compliance of the invoice, and check if it meets tax requirements.

After use: The system automatically verifies the authenticity of invoices and conducts compliance checks according to the latest tax regulations to ensure that invoice processing meets tax requirements and reduces the risk of human judgment errors.

 

5.Reconciliation and Settlement

Before use: Manually handle accounting, settle with suppliers after reconciliation, and handle payment matters.

After use: The system automatically completes the reconciliation process, generates accurate accounting processing data, provides automated payment suggestions, and automatically executes payments after approval, significantly reducing settlement time.

Q&A on Acloudier’s all electric ticket solution

 

Q: Does your full electronic ticket solution support integration with other ERP systems besides the SAP system?

A: Yes, our fully electronic ticketing solution is designed to be flexible, not limited to SAP systems, but also supports independent invoicing and seamless integration with other ERP systems.

 

Q: Does it support personalized configuration?

A: Support personalized configuration, expandable and customizable custom fields, provide flexible field recognition options, and do not limit the number of fields.

 

Q: What are the advantages of this solution in managing input invoices?

A: When processing input invoices, our solution supports multi-channel collection and selection, automatically performs file parsing and OCR recognition, and has built-in compliance verification logic to ensure that all documents comply with regulations. In addition, the system also supports automatic reconciliation, and after the reconciliation is completed, sales invoices can be automatically created and golden tax invoices can be issued through a third-party interface, greatly improving processing efficiency.

 

Q: What are the conveniences for sales invoices?

A: Support sales invoice management, providing an integrated process from sales order creation to invoice issuance. Through direct connection with the Golden Tax system, one click invoicing can be achieved, reducing the need for manual operations while ensuring the real-time and accuracy of invoice information.

 

Q: Is my invoice data secure after adopting the full electronic ticket scheme?

A: This scheme ensures the security and privacy of invoice data, as invoice information is directly exchanged between the internal system of the enterprise and the tax bureau without third-party platform intervention, reducing the risk of data leakage.

 

Q: Can this solution solve the problem of suppliers issuing invoices without following the material name, or procurement personnel not entering the material name? How to solve it?

A: It can be solved. Our solution has a Mapping rule configuration table that allows for material conversion.

 

Q: If separate invoices need to be issued for each payment, and each invoice needs to be sent separately via email with the order number and invoice number included in the email subject, does your full electronic invoice solution support this processing?

A: Support separate invoicing and email push, if there are requirements for the email subject or content, this part needs to be customized.

Click on this link to learn more

This article "Why are financial personnel so tempted by such a ‘full electronic ticket solution’?" by AcloudEAR. We focus on business applications such as cloud ERP.

Scanning QR code for more information